The manufacturing industry is recently undergoing a major evolution, adopting new technologies to improve efficiency and reduce waste. However, one key aspect holding back many firms is paper-based processes. These can be a significant bottleneck, leading to delays, errors and a hefty environmental footprint.
That’s why one key opportunity for modernization is going paperless. This shift not only helps reduce your environmental impact on the planet (over 400 million tons of paper is used each year) but also streamlines operations and boosts productivity. Let’s explore some key concepts regarding paperless manufacturing.
Read: A Guide to Industry 4.0: The Future of Manufacturing
Why Go Paperless in Manufacturing?
Going paperless introduces numerous benefits, including:
- Enhanced productivity: Digital work environments help staff access critical information and data analytics in real-time to make informed decisions.
- Cost savings: Reducing paper usage can cut printing, storage and disposal costs. You can also reduce the cost of ink and other materials.
- Increased efficiency: Automated digital workflows eliminate delays caused by misplaced or misfiled documents, allowing manufacturers to focus on essential tasks and streamline operations. You can also eliminate the time spent printing, distributing and filing documents.
- Sustainability: A paperless approach reduces the environmental footprint and minimizes energy consumption. This can brand your company as an environmentally responsible organization that aligns with eco-conscious business goals.
- Data security: Digital systems are easier to secure and back up compared to physical documents, which can be affected by human error. They can also improve compliance with regulatory requirements; digital records are easier to organize and retrieve for audits.
Small Workflow Changes for a Paperless Transition
Going paperless isn’t a technological shift that happens overnight – implement a phased approach that allows you to successfully transition to a paperless environment.
- Adopt digital documentation: Instead of using paper forms or reports, equip workers with tablets, smartphones or laptops to input data directly into a centralized system. Replace printed forms with digital ones that can be filled out and submitted online.
- Digitize work orders and job tickets: Switch from printed work orders to a digital system that tracks progress and sends real-time updates to production teams. Adopt digital signature solutions for approvals and authorizations.
- Replace printed manuals with digital ones: Create an online repository for digital versions of standard operating procedures (SOPs), maintenance manuals and troubleshooting guides.
- Automate inventory management: Instead of printing inventory lists, use barcode scanners integrated with an inventory management system so you can track and maintain real-time inventory data via a dashboard.
- Go paperless for administrative processes: For payroll and HR, use digital tools for employee records, onboarding and performance tracking. Switch to electronic invoicing systems to streamline transactions.
- Integrate cloud-based collaboration tools: Eliminate the need for printed meeting agendas, schedules or notes by using platforms like Microsoft Teams for project management. Share updates and files in real-time through cloud storage like OneDrive.
- Train employees: Provide training to ensure staff is comfortable with digital tools and platforms, as well as any new workflows that replace manual, paper-based processes.
- Regularly review and optimize: Continuously analyze your paperless processes to identify areas for improvement and to enhance efficiency.
Go Paperless with Thriveon
Transitioning to a paperless system doesn’t have to be overwhelming. If you’re ready to take the first step toward a paperless future, consider working with an award-winning managed service provider (MSP) like Thriveon.
With our expertise and support, you can navigate the transition to a paperless system with confidence. Our fractional CIOs can help you implement the right tools and strategies for your manufacturing operations. By embracing digital tools and optimizing processes, manufacturers can create a more efficient, eco-friendly workspace that allows staff to reap the numerous benefits and stay competitive.
Schedule a meeting now for more information.